Prioritize usability, collaboration, and export options. Look for a clean interface, drag-and-drop editing, keyboard shortcuts, and templates. For teams, real-time collaboration, access controls, and version history are critical. Good export and import capabilities ensure your work can be shared or migrated.
Feature checklist:
Also consider platform support (web, desktop, mobile), integration with tools you already use (calendars, task managers), and pricing. Trial the tool with a sample project to confirm it matches your workflow before committing.